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New to HYMS? Undergraduates, Postgraduates, Staff.

We have some helpful information to get you up to speed with IT Services.

What might you need to know?

Policies

Everyone using the HYMS network and/or IT facilities, should be aware that their use of the HYMS network is governed by the following acceptable usage policies:

In addition, students are reminded that peer-to-peer file-sharing & chat programs are not permitted to be installed or operated on HYMS computers. In most cases, the ability to install or run these programs has been disabled.

Additional rules imposed by external bodies include:

Note that this is not an extensive list of regulations, and users of PCs at NHS sites are likely to be bound by other agreements.

New User Registration Guide

It's your first day at HYMS, so to help you along, here are a few simple steps to get your accounts set up... You can change your password with the HYMS password changer

1. Check your HYMS e-mail (on Office 365)

  • Go to the web site https://outlook.office.com and log in using your new HYMS account details
  • It's easiest if you stay logged in, as you'll need your HYMS email open for step 5.
  • (If you're stuck: you need to use the details on the HYMS IT Account sheet, but please remember to use your new password).

2. Find your Hull University Account – this looks like 123456

  • This information can be found on a sheet with the title Access to University of Hull IT Services.
  • To change your password, please go to the website https://myadmin.hull.ac.uk. Once you've logged in, you'll see a Change Password option.
  • It is very important that you keep these details to hand, as it shows your Athens account, which you will need to access online journals and other library resources.

3. Redirect Hull University e-mail to HYMS

  • This step means you won't need to keep checking your Hull e-mail account, as new messages will be automatically forwarded to your HYMS address.
  • Log in to The University of Hull webmail through https://mail.hull.ac.uk/owa/ using 6digits@hull.ac.uk
  • Click Options (at the top right), then Create An Inbox Rule..., select New.
  • From the "When the message arrives" Dropdown Menu Select [Apply to All messages]. 
  • From the "Do the Following" Dropdown Menu Select Redirect the message to.
  • In the message Recipients To box enter your HYMS email address (as provided on the HYMS IT Account sheet).
  • Click OK, click Save and Yes.

4. Find your York University Account – this looks like ab123

  • You should already know your York University user name - you needed it to register online over the summer.
  • You should also have set up your password for this. If you don't have your York University details to hand, then please complete this step as soon as you receive it.
  • (If you're stuck: your York username can usually be found inside your folder, hidden in a white envelope.)

5. Redirect York University e-mail to HYMS

  • Log in to York's Google Mail at http://mail.york.ac.uk/
  • Click on the cog icon (top right), then click Settings.
  • Click the Forwarding and POP/IMAP tab.
  • Click Add a forwarding address and type your HYMS email address.
  • Click Next and then Proceed to confirm the address. This sends an email to your HYMS account to verify that it's correct.
  • You'll now need to go back to HYMS email and find the confirmation email.
  • Click the link, and you'll see a Confirmation Success message.
  • Right, back in your York Gmail account, click Verify. You can now set up the forwarding!
  • Select (o) Forward a copy of incoming mail to...
  • Choose your HYMS email address from the first drop-down menu.
  • From the second box, choose 'mark University of York mail as read'.
  • Finally, click Save Changes.

6. Relax!

That’s the complicated bit done.

Undergraduate

HYMS User Account

  • Will stay with you throughout your time at HYMS
  • Allows you to log on to HYMS services
  • Valid on campus, hospital sites and for Remote Access

HYMS Desktop

  • Log on to University (Hull and York) desktops with HYMS account
  • PCs in Hospital Education Centres at Hull Royal, Castle Hill, DPOW Grimsby, Scarborough, Scunthorpe and York
  • Medical applications, File store, Email, Internet and Printing

Email

File Store

  • Personal drive (J:) which has a quota of 10GB
  • Shared drives for teaching

Printing

  • Systems being upgraded - charging may be introduced which requires up-front payment. Costs will be in line with Hull / York Universities.

Wireless

  • Campus wide eduroam wireless - use your username@hyms.ac.uk and HYMS password as logon credentials

Remote Access

Postgraduate

HYMS User Account

  • Will stay with you throughout your time at HYMS
  • Allows you to log on to HYMS services
  • Valid on campus, hospital sites and for Remote Access

HYMS Desktop

  • Log on to University (Hull and York) desktops with HYMS account
  • PCs in Hospital Education Centres at Hull Royal, Castle Hill, DPOW Grimsby, Scarborough, Scunthorpe and York
  • Medical applications, File store, Email, Internet and Printing

Email

File Store

  • Personal drive (J:) which has a quota of 10GB
  • Shared drives for teaching

Printing

  • Currently no charge but charges may be introduced when new system installed

Wireless

  • Campus wide eduroam wireless - use your username@hyms.ac.uk and HYMS password as logon credentials

Remote Access

Staff

HYMS User Account

  • Will stay with you throughout your time at HYMS
  • Allows you to log on to HYMS services
  • Valid on campus, hospital sites and for Remote Access

HYMS Desktop

  • Log on to University (Hull and York) desktops with HYMS account
  • PCs in Hospital Education Centres at Hull Royal, Castle Hill, DPOW Grimsby, Scarborough, Scunthorpe and York
  • Medical applications, File store, Email, Internet and Printing
  • Links to Business systems

Email

File Store

  • Personal drive (J:) which has a quota of 10GB
  • Shared drives for Business systems

Printing

  • No charge

Wireless

  • Campus wide eduroam wireless - use your username@hyms.ac.uk and HYMS password as logon credentials

Remote Access

Associates

HYMS User Account

  • Will stay with you throughout your time at HYMS
  • Allows you to log on to HYMS services
  • Valid on campus, hospital sites and for Remote Access

HYMS Desktop

  • Log on to University (Hull and York) desktops with HYMS account
  • PCs in Hospital Education Centres at Hull Royal, Castle Hill, DPOW Grimsby, Scarborough, Scunthorpe and York
  • Medical applications, File store, Email, Internet and Printing

Email

  • Email in the address form username@hyms.ac.uk or can be re-directed by request
  • Accessible from https://outlook.office.com
  • Can be set up on mobile devices - see the Office 365 pages

File Store

  • Personal drive (J:) which has a quota of 10GB
  • Shared drives for teaching

Printing

  • No charge

Wireless

  • Campus wide eduroam wireless - use your username@hyms.ac.uk and HYMS password as logon credentials

Remote Access