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Video Conferencing in HYMS

General

HYMS uses two products to provide Video Conferencing across the organisations sites at both Universities and all the NHS hospitals. These products are Lifesize Cloud and Skype for Business. The core of the video conferencing is provided by 31 Lifesize video conferencing units which are based in the following sites:

  • University of York (6 VC’s)
  • University of Hull (5 HYMS VC’s, plus additional University of Hull(UoH) units)
  • York Hospital (4 VC’s)
  • Scarborough Hospital (3 VC’s)
  • Castle Hill Hospital (4 VC’s)
  • Hull Royal Infirmary (3 VC’s)
  • Scunthorpe General Hospital (3 VC’s)
  • Diana, Princess of Wales Hospital (3 VC’s)

What is Lifesize Cloud?

Lifesize Cloud brings together room based Video/Audio Conferencing and PC/Web/Mobile Devices Video/Audio Conferencing into one system.

The highlights are:

  • Easy connectivity with another organisations room based video conferencing (SIP/H323)
  • Works with any standards based Video Conferencing system
  • Works with Skype for Business
  • Allows audio conferencing with local numbers in all regions of the world
  • Easily allows up to 50-way multi-conferences
  • Central Directory with presence information. I.E. You know when a room is being used
  • Is available for install on University of York(UoY) and University of Hull PC’s(UoH)

What is Skype for business

It is Microsoft communications platform used by HYMS that allows you to interact with your contacts using instant messaging (IM), audio and video conversations. It works alongside and can connect to HYMS Lifesize Cloud Video Conferencing devices and Virtual meeting rooms. It integrates well with Outlook to both record details of your communications and change your presence information. E.g. if you are in a meeting in Outlook it will change your presence in Skype to busy.

What are the benefits of using Skype for Business and Lifesize Cloud together?

  • Lifesize Cloud has state of the art multi-conferencing facilities
  • Lifesize Cloud has a better software for use in the NHS. Its new Windows application and web applications do not require administrator rights to install.
  • Lifesize Web based clients (Chrome/IE) are better.
  • Lifesize Cloud Mobile device software for Android and iOS are much better
  • Skype for Business is licensed and can be used by all HYMS Staff and students.
  • As everybody can use Skype for Business it makes the better Instant Messaging product (IM)
  • Is installed by default on all University of York(UoY) and University of Hull PC’s(UoH)

Room Booking

Booking Video Conferencing meeting rooms and Virtual Rooms (used multi-conferencing)

To book rooms on the Hull & York University sites

  • HYMS staff and associates can use Outlook Calendars to see the room availability and to book the rooms. NOTE Most rooms in the University of Hull are now booked via Hull University Room Bookings (see below).
  • Non HYMS staff should contact Hull or York reception on 0870 1245 500 to book rooms.

To book rooms at the Hospital sites - contact the local administrators

To book a room to Video Conference to/from Hull University

Contact Hull University Room Bookings on 01482 466777 or roombookings@hull.ac.uk to book the University room which includes video conferencing.

 
To book a Virtual meeting room (and an associated physical room)

Use the contacts above or contact HYMS reception on 0870 1245 500.

NOTE you can host a multiconference by all connecting through to one meeting room. 

Making a Call

Please note that any video conference between HYMS and an external party (including University of Hull/University of York) must be via one of HYMS’ virtual rooms. Please contact HYMS reception on 0870 1245 500 to book a virtual room

  • All rooms are able to both make & accept calls to rooms in the directory (external parties see below).
  • We recommend you make a test call at least several days before any important meetings, in order to make sure your meeting runs smoothly.
  • Book the room(s) before you make any calls

One to One meetings

  • Internal (HYMS to HYMS) - select the room you wish to connect to from the directory or Meetings area for Virtual rooms - all rooms should have some laminated help-sheets if not download the Lifesize Help Guide
  • External to HYMS - Contact the person who is administering the Video Conference call whereupon they will give you the required information to connect to the correct virtual room.

Note that virtual rooms are auto-answer, all other rooms require a participant to answer the call.

Multi-way conference

  • You will need to arrange to meet in a HYMS Virtual Meeting room. (Book the rooms)
  • On the meetings list scroll down to the Virtual Rooms and select the one you've arranged to meet in.
  • Layouts can be altered from the Lifesize menu.
  • Multi-Conferencing help document

Remember each participant must end their call to leave the room otherwise the call will still be active.


Clearsea

Important - Please note this service is being withdrawn in October 2017

Lifesize Clearsea is a software solution for desktop and mobile video collaboration. It can be downloaded for use on PC, Mac, iOS and Android devices. It is fully H.323 and SIP compliant allowing full integration in to the HYMS VC systems.

Download the software from http://clearsea.hyms.ac.uk or www.lifesize.com

View the Clearsea help guides below for assistance.

Lifesize Cloud

What is Lifesize Cloud?

Lifesize Cloud brings together room based Video/Audio Conferencing and PC/Web/Mobile Devices Video/Audio Conferencing into one system.

The highlights are:

  • Easy connectivity with another organisations room based video conferencing (SIP/H323)
  • Works with any standard room based Video Conferencing system
  • Works with Skype for Business
  • Allows audio conferencing with local numbers in all regions of the world
  • Allows up to 50 way multi-conferences

Download the software from Lifesize

View the Lifesize help guides below for assistance.

Skype for Business

Is a communications platform that allows you to interact with your contacts using instant messaging (IM), audio and video conversations. It works alongside and can connect to HYMS Lifesize Cloud Video Conferencing devices and Virtual meeting rooms.

 It runs on Windows and Mac operating systems, and on mobile devices. HYMS Staff and Students can access Skype for Business.

Skype for Business help document